Request for Approval Kit

Make Your Case for Attending GFX 2025

Your Attendance Will Add REAL Value to Your Operation

If you need help obtaining budget approval, here is a customizable Request for Approval Letter that you can cut and paste and send in an email to your supervisor to help your cause! 

As the largest annual conference for public fleets in the nation, Government Fleet Expo & Conference (GFX) gives attendees the opportunity to: 

  •  Sharpen their expertise 

  •  Make invaluable connections with industry professionals all under one roof 

  •  Bring home the solutions that will help optimize their fleet operations 

In today’s tough economic climate, it is important to demonstrate the benefits of attending GFX 2025.  


Follow this step-by-step guide for accomplishing this goal:   

  • Step 1: Submit a request for budget approval letter.
    In fact, we’ll help by providing a
    template that is easily customizable that really gets to the heart of why GFX is a must-attend. 

  • Step 2: Include a proposal highlighting correlations between what your performance needs and GFX's line-up offerings.


    Are you responsible for incorporating cutting-edge ideas into your fleet strategy? It’s a good thing that leading fleet professionals from across the nation will be on hand to discuss new tech and best practices. Nearly 80% of the industry relies on GFX for training, networking, and more.

  • Step 3: Share the content of GFX's sessions & workshops, especially those in line with your agency’s needs.


    For instance, are you involved with equipment replacement programs? Hear the latest standards and set new protocols for developing an efficient equipment replacement program that works for your organization.

    View the GFX 2024 schedule for examples of session topics to make your case.

    The 2025 schedule is currently being built. 

  • Step 4: Pledge to share your new knowledge with a post-event presentation.


    There’s nothing quite like the instant gratification of a demonstrated return on investment to make your supervisor thankful he/she approved your budget request.

    Remember, GFX 2025 is a value-rich event where government fleet managers can benefit from each other's experience and work on common challenges.  

We look forward to meeting you at #GovFleetExpo!