Request for Approval Template

Copy/paste text below and send an email to your supervisor to help your cause

NAME HERE,

I am interested in attending the Government Fleet Expo & Conference, June 24 - 27, 2025 taking place at the Charlotte Convention Center, Charlotte, North Carolina. As the largest public fleet event in the nation, targeting all levels of fleet operations (municipal, county, state and federal), the training offered at this conference will focus on strategies such as improving efficiency, budgeting, effective communication skills, using technologies to improve operations, and fleet sustainability.
The show has a large focus on sharing ideas with peers during formal networking time. I will be able to learn and get ideas from the industry leaders from across the nation. I believe the flow of information, training sessions and opportunities to meet one-on-one with field experts and colleagues will help us address some of our current challenges in new ways.

The Full Conference Fleet Pass includes all educational sessions, scheduled meals, receptions, networking events, GFX Block Party & Experience and exhibit hall access. To keep us in budget, a special per diem hotel room rate is offered to attendees. I would need to move on this quickly, so I can reserve a hotel room before they sell out. 

The Full Conference Fleet Pass is $895, but I can save $300 by registering early, through December 31, 2024. Here’s an approximate breakdown of the investment:

Airfare: $[calculate cost of airfare from your home city to Charlotte round trip]

Hotel: $[prevailing per diem rate, $275/ night + taxes and fees at Westin Charlotte in Charlotte]

Transportation: $XX (round trip from airport to hotel - approx. $30 each way)

Meals: $[calculate cost of 1 breakfast and 1 lunch]

(2 breakfasts, 3 lunches, and 2 receptions are included in your pass price)    

Pass Fee: $[$595 when you sign up through December 31, 2024; or $895 May 23, 2025 - to event start]

TOTAL: $[insert total investment]

Please let me know if I can move ahead with attending this conference. Thank you.

Sincerely,
YOUR NAME